Illustrated Word 2016 Module 8:SAM Project 1a Shakespeare for Youth CREATE A FORM LETTER GETTING STARTED Open the file IL_WD16_8a_FirstLastName_1

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Illustrated Word 2016 Module 8:SAM Project 1a

Shakespeare for Youth

CREATE A FORM LETTER

GETTING STARTED

• Open the file IL_WD16_8a_FirstLastName_1.docx, available for download from the SAM website.
• Save the file as IL_WD16_8a_FirstLastName_2.docx by changing the “1” to a “2”.

o          If you do not see the .docx file extension in the Save As dialog box, do not type it. The program will add the file extension for you automatically.

• With the file IL_WD16_8a_FirstLastName_2.docx still open, ensure that your first and last name is displayed in the footer.
• If the footer does not display your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS

1. You are writing a form letter inviting parents to a performance of a Shakespearean play. Start the Step-by-Step Mail Merge Wizard, accept Letters as the document type, then choose to use the current document as the starting document. Continue to Step 3 in the Mail Merge wizard, choose to create a new recipient list, then customize the columns in the recipient list as follows:

 

1. 1. Customize the columns by deleting the Company Name, Country or Region, Home Phone, Work Phone, and E-mail Address fields.
   2. After the ZIP Code field, add a field named Play Name. (Hint: Do not type the period.)
   3. After the Play Name field, add a field named Child Name. (Hint: Do not type the period.)
2. Enter the two recipient records shown in bold in Table 1 on the next page, then save the data source using a name of your choice.

Table 1: Recipient Records

Field Name	Record 1	Record 2
Title	Mr.	Ms.
First Name	Gary	Emma
Last Name	Chan	Long
Address Line 1	120 E. Dover Drive	602 N. River Road
Address line 2		Suite 201
City	Waterbury	Oakville
State	CT	CT
ZIP Code	06708	06779
Play Name	The Comedy of Errors	Macbeth
Child Name	Donny	Melissa

3. Continue to Step 4 in the Mail Merge wizard. To insert a personalized inside address, select the placeholder text “INSERT INSIDE ADDRESS”, insert an AddressBlock merge field using the Mr. Joshua Randall Jr. format, then delete the placeholder text.
4. To insert a personalized greeting line, select the placeholder text “INSERT GREETING LINE”, insert a GreetingLine merge field using the Dear Mr. Randall: format, then delete the placeholder text.
5. In the first line of the letter’s body, select the placeholder text “PLAY NAME”, then insert the Play_Name merge field to insert the name of the appropriate play.
6. Select the placeholder text “CHILD’S NAME”, then insert the Child_Name merge field to insert the name of the parent’s child.

7. In Step 5 of the Mail Merge Wizard, edit the recipient list by filtering to select only the record(s) with Macbeth in the Play Name field for merging, because the performance of the other play might be cancelled.
8. Complete the mail merge as instructed in the lettered steps below. You will merge to a new document and then copy the contents of the merged file to the bottom of your original document, so that all of your assignment appears in the same file.

1. Continue to Step 6 of the Mail Merge wizard, then merge to a new document.
2. In the new document containing the merged form letter, press CTRL+A to select all contents in the document, then copy the selected text to the Office Clipboard.
3. In the IL_WD16_8a_FirstLastName_2.docx document, move the insertion point to the blank paragraph at the end of the document, then paste the merged form letter into the main document.
4. Delete the section break and blank paragraph marks at the end of the main document to remove the extra blank page, verify that the pasted merge form letter appears on page 2 of your IL_WD16_8a_FirstLastName_2.docx document, then turn off the preview of the mail merge results.

Close the new, merged document without saving it.

Your document should look like the Final Figure on the following pages. Save your changes, close the document, then exit Word. Follow the directions on the SAM website to submit your completed project.

(Hint: When opening your Graded Summary report for this Project, you may be prompted to Select From “Office Address List”. Select No in the dialog box to view your report.)