The staff and management committee of the local community centre meet on a monthly basis. They have a suggestion box so that everyone is encouraged to make comments and suggestions for agenda items. One of the new workers, Sonja, writes that she does not fully understand some of the policies that she has to follow and is not confident in implementing them. The manager, David, decides to introduce this topic at the next meeting. When the members check the policy manual, they are surprised by some of the policy documents, because substantial changes to community service expectations and/or obligations have occurred over the last few years. Many of the organisation’s policies do not seem to have kept in pace with the changes. What are the steps that should be taken? Explain all steps in details?

Answer:

Below are few steps to keep organizational policies up to date :

• Tailoring the policy according to the business : It includes various community guideline updation and reforming the policies on a timely basis.
• Periodic meetings on trending issues : In a common business, it becomes important to change the policy in accordance with the current trends. A good business model should comprise of ideas that directly connect with the consumers.
• Defining short and specific obligations becomes important. It requires creation of an auditable standard. It requires surveying about your workplace health and quality standards.
• For keeping the organisation's policies in control, it must adhere to frequent consultation with the stakeholders. To start with it, consulting with the relevant stakeholders, employees, customers, contractors and health and safety representatives is always a great idea.
• There should be third party audits on a quarterly basis to trace policy issues, draw much needed reforms and keep it trendy and updated.

In conclusion, it is rightly said : "A business without a clean, distinct and trendy policy is a business going in reverse".