1- Take a closer look at yourself as a communicator. What is your preferred communication style? what meaning do you intend to communicate? How are you planning to get your message across? How will it make a difference? What will reinforce your communication to make it successfully?

2-     What is the most important content of your message? Is it an explicit message or is it more indirect? What is its deeper meaning in terms of its significance to your goals, your life, your thoughts, and your feelings?

3-     Through what medium will you most effectively communicate your message? Will you make a personal visit, hold a conversation on the telephone, or conduct an exchange on the internet? Will you call a meeting, letter, sing, draw, dance, or dramatize your message? Will you send your message as a list of points, a narrative or will you use another form of presentation appropriate to your meaning?

4-     Who is the intended receiver of your message? Do you want to reach one person, many people, an organization, a community? What do you want to know about your potential listener? How can you find out? What questions would you like to ask to shape your message and increase the chance of it being received?

5-     What would you like to know from the listener that will help you modify your message so that it can be more fully received? How will you request feedback? 

 

As a comunicator I will use the assertive style of comunication,here we talk directly to my listerner,with a voice not so high or so low,a moderate tone,with no fear but not being disrespectful,The meaning or point I will need to communicate is that am certain of what am saying and am confident enough that whatever am saying is true and valid.This will make a difference in that with the assertiveness in the tone and a moderate voice there is a likelihood that i will be able to create a rapport with my listener and will therefore be able to drive the message home because the listener will be comfortable and willing to listen.I will reinforce my communication by putting in facial expressions where applicable ,involve body movements in my speaking and keep it lively by asking questions to clarify making it more interactive.

The most important part of my message is the point i need to drive,I need to convince my listener that they are capable of managing the task at hand despite the limited timelines.I will make it a more direct message rather than indirect to avoid loosing the plot and make it precise .This communication has a deeper meaning to me in that in managing to convince my junior to take up a task that seems so hard,this builds my personal self esteem too,it brings a feeling of joy to know that you manage to change ones thoughts and with this self esteem I can venture into more demanding counseling activities as a carrier.

Face to face communication is my most preferred communication method.In holding face to face communication you can read emotions through eye contact,you get full attention,you build a rapport easily and people tend to be honest wen you talking when in close proximity than when you are distant apart.In trying to be a formal but friendly i will make it more of a conversation rather than sing or dramatize,I will try to get my listener to build confidence and confide in me. while trying not to make my points in a listed manner but a random manner.

In this case my intended receiver is an individual,my junior,in order to communicate properly with her i will need to know her attitude towards me and this I can get from her friends,I will also need to know her emotional strengths and weaknesses,her concentration span,her fears among other things.Being her superior I probably will get to know this through observations and our day to day formal communication .i can also ask questions like why she thinks a particular task is hard to accomplish,what she thinks could be done to save the situation.

I would want to know if the initial message was understood and appreciated,if she will need more time to provide a feedback or if she is comfortable with the conversation.because its a face to face communication you just ask for a feedback immediately by word of mouth or it can be delivered later on by other means such as a letter or phone call.

Step-by-step explanation

In explaining my communication process,I come up with a scenario where I a manager is trying to communcate with my junior staff to come to a consensus on how to complete a task that seems to be overwhelming the junior manager.