Blake Glover's recent job performance needs to be addressed. You hired Blake over a year ago because he was highly qualified for the job, and in his first year, you and other managers were impressed by his excellent work and potential for leadership in the company. However, over the last three months, Blake has been regularly late to work, has called-in sick more than five times, and when he is at work, he has spent most of his time away from his desk, chatting with other employees and otherwise off-task. Upper management agrees that his personality fits well in the company, and you want to keep him; however, his recent behavior cannot be ignored. As the manager of Blake's department, you have the task of disciplining him with a formal, written warning, which must include an assessment of Blake's performance to date and a specific improvement plan. Your plan should include measurable goals for Blake that will allow both Blake and the company to track his improvement within the timeframe you see fit. The warning should also articulate the consequences for Blake if he does not meet these goals. Please consider carefully, the details above as well as formatting, organization, visual cues, and content tone as you create this formal, written, warning.

Answer:

From : Mr Andrews, HR Manager

To : Mr Blake Glover,

Cc : Director HR

Date : 5, Dec - 2019

Sub : Warning on breaking the Disciplinary honour code.

Mr Glover ,

It is too unfortunate to hear that your behavior and work ethic from the past three months has been disappointing and regrettable as you have reportedly not been able to come up to the expectations of the upper management. Please be informed that you were appointed for the job on the basis of your high qualification and leadership skills which are nowhere to be seen in your job performance and outcome for previous few months. Being well aware about the disciplinary honour code of our Organisation you are expected to know that being late, taking days off and spending much time away from the desk is a breaking of our honour code set for employees.

Mr Glover we want you to reflect on your performance assessment till date which has been found way below to meet the expectations of upper management:

Assessment Section :

Attendance : The standards for the attendance mentioned in the Personnel Manual and Job Discription have been not met and employee is found to be more absent from work hampering the ongoing tasks.

Punctuality : The norms established in the Personnel Manual explicitly mention that employees for maintaining cordial employment relationship are essentially urged to prioritize punctuality which forms a core value of our corporate culture and which Glover has breaked multiple times by coming late to not only work but also to the weekly meetings.

Irresponsible attitude : Mr Glover has been found irresponsible towards his routine duties and has many times skipped the chain of command for getting things done.

Not meeting the deadline : Mr Blake has been recently failed to meet the deadline of the project assigned to him due to which client complaints and dissatisfaction has been faced.

Management Ability : Lack of motivation, leaving of desk for long time, not reporting to superior on time, forgetting small tasks and improper handling of files and essential data.

.Taking the above performance assessment till date into consideration this is to write for informing that your performance is being continuously analysed and evaluate your future period. Since you have been a promising employee for a long time we are putting you in a probation period of three weeks to continuously investigate and monitor your performance for the future period with the guidelines and goals set for you which you will find below.

.Improvement Action Plan For Specified Three Weeks:

Punctuality : To be at work in the morning before 8am sharp. And for weekly meetings to follow a specified time frame and actively participate between 4pm to 6pm of yrime frame.

Attendance : To maintain a 23 days work presence ever month with a scope of leave only on due cause supported with necessity.

To complete the upcoming assigned project on sales marketing within the period of 5 days which has been set as deadline for the project.

Increasing focus and attention on tasks at hand by spending no more than 15 minutes away from desk excluding lunch time.

Reporting to the immediate superior and avoiding direct contact to higher managers during the course of responsibility.

To increase motivation, morale and confidence through getting mentored by Mr Blake, the coordinator for department for 30 minutes per day for the probation period of three weeks.

.Consequences :

Mr Glover as the organisation is going through a vast upsurge of growth , it is expected that you will comply and follow the improvement Action Plan for the given probation time so as to ensure that your irresponsibility at such a dominant position does not put organisational well being and smooth flow in jeopardy. Non compliance will be dealt with termination of employment.

.Thank you

Sincerely,

Mr Andrews

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