Shelly Cashman Access 2016 | Module 3: SAM Project 1a West Coast Outdoor Advertisers CREATING AND MODIFYING tables and other database objects GETTING STARTED Open the file SC_AC16_3a_FirstLastName_1

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Shelly Cashman Access 2016 | Module 3: SAM Project 1a

West Coast Outdoor Advertisers

CREATING AND MODIFYING tables and other database objects

GETTING STARTED

• Open the file SC_AC16_3a_FirstLastName_1.accdb, available for download from the SAM website.
• Save the file as SC_AC16_3a_FirstLastName_2.accdb by changing the “1” to a “2”.
  • Hint: If you do not see the .accdb file extension in the Save As dialog box, do not type it. Access will add the file extension for you automatically.
• Open the _GradingInfoTable table and ensure that your first and last name is displayed as the first record in the table. If the table does not contain your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS

1. Open the Relationships window and add the Billboard table to it. Create a one-to-many relationship between the BillboardID field in the Billboard table and the BillboardID field in the Rentals table. Make the relationship enforce referential integrity and cascade update related fields. Do not make the relationship cascade delete related records. Save the relationship.
2. With the Relationships window still open, modify the relationship between the AdRep and Advertiser tables to cascade update related fields. Do not make the relationship cascade delete related records. Save the relationships and close the window.
3. Open the Billboard table in Design View. Use the Lookup Wizard to change the Type field to a Lookup field. Type in the following four values (in the order shown) as the list of possible values for the field: Digital, Bulletin, Poster, and Junior Poster. Limit the field values to only the items in the list, and do not allow multiple values for the field.
4. With the Billboard table still open in Design View, delete the Facing field.
5. With the Billboard table still open in Design View, add a new field named SqrFt after the Width field. This field is a calculated field. Use the expression Height * Width to calculate the field values. Save and close the Billboard table.
6. Open the Rentals table in Design View and make the following updates:
   1. Change the BillboardID field to a required field.
   2. Change the Field Size property for the Facing field to 6.
   3. Change the data type of the Cost field to Currency, and change the Decimal Places property to 0.
   4. Change the default value of the Months field to 1.

Save the changes to the Rentals table. (Hint: Because there was a change to a field size, the “Some data may be lost” warning message will appear. Continue saving the table. The data fits within the valid ranges, so ignore this warning and continue saving the table.)

7. Switch to viewing the Rentals table in Datasheet View, and then add the Total row to the table. The Total row should average the values in the Cost field. Sort the records in ascending order by the AdvertiserID field. Save the changes to the table, and then close the datasheet.
8. Create an Update query to update the value of the Discount field in the Rentals table for all records to No. Run the query, and then save it as Discount Query. (Hint: 24 records will be updated by this query.)
9. Open the AdRep table in Datasheet View, and then open the subdatasheet for Abraham Miller (who has the AdRepNumber field value of AM01). In the subdatasheet, update the Germann Inn record (which has the AdvertiserID field value of GRI03) by changing the Current Due field value to 2900.50. Close the subdatasheet and then close the AdRep table.
10. Open the Advertiser table in Datasheet View. Find the record for Goldendale City Foundation (which has the AdvertiserID field value of GCF56) and delete this record. Close the Advertiser table.
11. Open the Billboard table in Datasheet View, and then apply a Filter by Form to find all records where the State field is equal to ID and the Type field is equal to Digital. Toggle the filter and, for the record returned, change the DEC field value to 1724. Toggle the filter, and then save and close the table.
12. Create a Split Form based on the Billboard table. Save the form as Billboard Split Form, and then close it.
13. Create a Delete query for the Rentals table. Delete all rentals where the BillboardID field value is LSEU05 and the Facing field value is West. Save the query as Delete Rentals Query, run the query (Hint: Only one record will be deleted.), and then close the query.
14. Create an Append query for the More States table. Append the State and the StateName field values in the More States table to the States table in the current database. Save the query as Append States Query, run the query (Hint: Two records will be appended.), and then close the query.
15. Open the Insurance Query in Design View, and then modify it by adding the Insurance field to the Design grid. Insurance is a multivalued field, and each option should appear on a separate row. Run the query, save it, and then close the query.
16. Open the Rentals Update Form in Form View, and then navigate to the last record (with the RentalID field value 1700227). Change the Months field value to 4. Navigate to the previous record in the form (with the RentalID field value 1700226). Change the Discount field value to Yes.
17. Use the Rentals Update Form to add a new record to the Rentals table with the values shown in Figure 1 below.

Figure 1: Rentals Update Form

Save and close any open objects in your database. Compact and repair your database, close it, and then exit Access. Follow the directions on the SAM website to submit your completed project.