Develop Goals/Objectives, Complete SWOT Analysis, Identify Staff, and Develop Preliminary Checklist

For this assignment, each student will need to consider what event (real or fictitious) you will manage for your term project.  This needs to be an event in which you are the primary event manager, and have the control and responsibility that accompany that position.  Although your final project may look different that what you conceptualize in this first assignment, properly considering the final project will help you substantially later in the course.

In assignment 1, students will build a vision statement based on the goals of his/her event.  This vision should encompass the whole purpose of the event but also be specific to what the short-term and long-term goals are.  Next, students need to thoroughly a SWOT analysis and identify and assign roles within the event, including the use of paid, volunteer, and contractor services. Finally, students must build a checklist with a timeline for completion (see examples in this week's resources) that addresses the different facets of running your event, including preliminary meetings, event day concerns, and post-event operations.

International Conference for Environment at Geneva 2022

Vision 

The aim for this international event is bring together all the world leader in a effort to discuss and solve the main issues facing the environment today. The event will host over one thousand guests from over seventy three countrywide wide. The event will take place at the Geneva International Conference Centre. The main isuues that will be discussed in the event will include the global world budget for environmental solutions and humanity's next step in combating environmental degradation. 

SWOT ANALYSIS

Strengths

The event will take place in one of the countries with the best conference infrastructures. 

The team that is planning the event is highly experienced and has top notch quality services.

The event has complete funding from the Swiss government and other private stakeholders.

Preparation for this event has been in motion for over an year now. So there has ben ample time to adequately prepare for it. 

Weaknesses.

Geneva International Conference Center is a very busy establishment so we were unable to boook for the time frame tha we will want. 

Geneva is a very busy city so traffic jams are likely to be disturbance during the conference.

Opportunities.

This event will open up more opportunities for the firm that stated it as it will be highly known

Through this business many business within the city will experience a boom due to the high number of tourist

Environmental solutions will be agreed upon and help reduce the issue of environmental degradation in the world

Threats

There is likely to be an issue when it comes to culture. Since the guests are from all the world there is a risk that there cultural differences will be an issue when it come to accommodation services.

Some leader might feel superior and for that expect special treatment which is likely to be an issue. 

Check List

Prior to the event

Call a meeting of all department chairmen to confirm all specifics against with the Grand Plan.

Complete the event description.
Inform anything and everything hosts, attendants, and participants of their function responsibilities and schedules.

Make a final seating position.
Therefore provide supplier with the final identification numbers.
Ask for a copy of any lectures, films, or demonstrations in person and digital.

Make a last check of your membership, incorporating business cards and the enrollment list.

During the event

Breathe deeply and remember that you've got this!
Make sure that possess photocopies of all guidelines, locations, personal details, credentials, VIP parking tickets, layout maps, and holiday parties on hand.
Consult with each Presiding Officer to ensure that their group is on schedule.
Follow in with caterers as well as any partner groups that will be present.
As necessary, support advertisers, presenters, and perhaps other groups.
Welcome any newcomers.

After the event

Make a reservation at the venue. Make sure anything vital was forgotten.
monetary situation:
Gather all invoices and paperwork, as well as final identification numbers, and place them in a safe place.
Funding should be updated.
Commend you & recognition letters should be sent to the following people: Donors, Participants, and others.
Write an email to the list of subscribers outlining the attractions of the conference.
Create a promotional film to show how actually worked.