Project: Plan a 21' Birthday Party  Background You have recently started up an events management company after completion of the project management course at MANCOSA

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Project: Plan a 21' Birthday Party 
Background You have recently started up an events management company after completion of the project management course at MANCOSA. After a month of rigorous marketing, a request was received to organize a 21g birthday party for a male customer. You have been tasked to carry out all planning and provisions from the venue to the catering, entertainment, deco as well as arranging an appropriate MC for the occasion which is to be held on the 9 November 2020 and should accommodate 150 guests. All arrangements should be finalized within 3 weeks and at least a week before the event date. You are required to submit a proposal within the next 15 days outlining how each of the following steps (all planning and preparation inclusive) would be effected: 
1. Define Project objective. 2. Define Completion Criteria (Deliverables) 3. Identify Resources 4. Define Tasks (mind mapping) 5. Define WBS 6. Allocate Resources to Task (Activity detail) 7. Create Dependency Relations 8. Prepare Schedule (Gantt Chart) 9. Prepare network Diagram and Review Critical path 10. Set Milestones and Control Points. 
GENERAL PROJECT TASK The following needs to be done: 
• Arrange venue, deco and catering • Procure entertainment and MC— consult with client as to preferences • Finalise guest list • Design and send out invitations • Design Party Programme • Ensure safe parking 
You know • Birthday is for a male customer • 150 guests 
You have You have constituted a good team, and have decided to pay as follows: 
Events coordinator: R1000/hr Events Administrator: R700/hr Events Communication Officer: R800/hr Desktop Designer: R900/hr Caterer R700/hr 
Note: Assign resources as much as you can to accomplish all your identified tasks. 
Requirements 1. All client information required is asked. 2. The report must be submitted in a word document 3. The main body of the report must be no more than ten pages and must be written in a non-technical way readable style. 
Report Format Use the following headers (necessary for grading). Annexure printouts must be from MS Project to get that section's points/marks. These must be saved as individual files within a zipped folder — Mancosa PAT 2020: 
1. Introduction (10) State the objective i.e. why your help is needed. State the project goal, plus any constraints or conditions. Break down the goal into several general services your Company will offer, and the value that each service offers to the client's birthday. 
2. Assumed Resources (10) List all resources that will be needed, including your staff. Discuss assumed resources, including client information needed. Especially note external resources and requirements, e.g. does the venue need an Internet Connection? 
3. Cost Estimates (20) Present the specific tasks you will do as a WBS, and give cost estimates, with sub-totals at each level and total estimated cost. Briefly discuss the estimates, where the costs mainly go, and efforts made to save costs 
4. Schedule and dependencies (20) Discuss the project dependencies and list the tasks on the critical path. Discuss the critical path tasks, and methods used to shorten the critical path. 
5. Milestones and Deliverables (10) List and discuss the milestones and the deliverables for each. Be very specific about each milestone, including the project finish milestone. 
6. Project Control and Risks (20) Explain the general strategy that will be used to manage the project to completion. Project must have at least two phases. Discuss how they connect to each other, and the milestones. Explain why you selected this strategy. Summarise 10 most important project risks, and how they will be dealt with if they occur. 
7. Summary (10) Briefly summarise, giving the overall project cost, the project benefits as bullet points, and the general strategy. Give the client a list of meetings, with details like who, when and where and estimated times, and desired deliverable.