TO: Healthdyne Staff.
FROM: Mr. Brice , CEO of Helthdyne.
DATE: September 19, 2020
SUBJECT: Changes in the organization.
The organizational structure, through at least two networks, influences the actions of organizations. First, structure can affect performance metrics within the organization, such as profitability or speed in implementing innovations that improve productivity. These performance characteristics in turn affect actions either because they conflict with management strategies and estimates, or because competitive selection forces behave differently on organizations based on their performance. Second, the company's structure may provide advice on the individuals or functional units that the organization includes. (DeCanio,2000).
Organization will go under certain changes that Its necessary for the needs of the organization.
in purpose to improve the effectiveness of work and the organization outcomes creating teams to increase the productivity and quality of work and develop professional work, sharing knowledge, skills , also to increased commitment. In the benefits of explore new opportunities to the organization Implementing Authorization it became highly important to be in this organization to achieves many goals in less time.
Furthermore, more details will be listed down in this memo.
Teams and Delegating tasks :
Delegating the tasks and improve the teamwork are very needed in this organization.
As delegating tasks will help in :
· Achieves the organization's greater return with little expense.
· Saves time at all levels of management.
· Speed in the performance of administrative work
· Flexibility in management, adoption of various circumstances.
· Preparing future leaders to inspire workers to critically reason.
· Enables employee-building opportunities and alternate leadership and organizational management skills.(Al-Jammal, H. R., 2015).
When team members rely on one another to obtain The work completed, team morale and effectiveness tend to be high. The members depend on one another. Also increase confide in one another. Together, Participants perform better than individuals. When team members execute Better as a group than alone, collective performance is greater than individual performance. (Olden, P. 2019)
Teams and processes of teamwork are highly important, for some reasons :
· Enable the workers to share skills , knowledge.
· Improve problems solving and decision making.
· Expand the ideas and making plans.
· Growing of work and try new rules. (Olden, P. 2019)
A NEW STRUCTURE OF ORGANIZATION:
In order to obtain the best output and to achieve overall organization goals , organization structure must be change. The organizational structure describes formal relations and organizational reporting and indicates the number of levels in the hierarchy and determines the degree of managers' power. The organizational structure describes the role of individuals in a unit as operating in a group and separates the units in the organization. (Ahmady, G, 2016)
A divisional structure of separate functional structures that report to a central core is a multidivisional structure. The management of daily operations is responsible for each functional structure. The central staff is responsible for monitoring and maintaining the relationship between organizations and the community and policy. Divisional structure, which will help in faster decision making , and decrease the centralization, Also to monitor the environment and increase the customer satisfaction. In this structure we will have a different vice presidents to each department connected to president directly , the reporting relationship will be vertically in this structure. (Ahmady, G, 2016)
Vice Presidents serve as the team coaches and trainers for the Directors assigned to their areas
The Vice-Presidents should act as team coaches , get to know, members of their team, and know Why they want to be engaged, and listen to their suggestions. Vice Presidents should track and review their programming on an ongoing basis, and make adjustments as appropriate. It collaborate with other partners Executive Team (Chairman, other vice-chairmen, And the Chairman of the Board) to ensure that there is enough There are resources available, such as workers, funds, and Time, to execute scheduled projects and accomplish predetermined objectives. The Vice Presidents are in charge of the administration of the Work flows in their respective regions. As the plan is completed, the roles of the project should be split among the Managers. Vice Presidents should remain in close touch with each other, Assisting the directors with their recruitment, And Chair training whenever needed.(The book: Chapter officers,2017)
Vice-Presidents should preserve and enhance the Contact lines in the section with:
• External organizations / individuals.
• Other Vice Presidents
• Director. (The book: Chapter officers,2017)
Individual Development VP
Suggested area of accountability for opportunities: Life Improvement, Chapter Management (Training and Correspondence for officers and members), Member Services (orientation and triggering). (The book: Chapter officers,2017)
area of responsibilities Community work, fundraising by the Community, Political participation, State and Junior National Chamber participation, Recruitment of membership. (The book: Chapter officers,2017)
area of responsibilities Management (planning and assessment) Financial management, events and public Relationships. (The book: Chapter officers,2017)
Company Chances, Leadership Growth. (The book: Chapter officers,2017)
Sales management of the direct sales channels , sales planning , manage people and align individual and team objectives with corporate goals
Human recourses VP:
HR Ensuring the HR team meet key KPI’s, regular HR operations, such as administrations, recruitments, personnel interviews and evaluations,
Reporting and communication will be in vertical lines as organization new chart , thus , every VP will be reporting to line above , every director will report to the VP , CEO will report to VP.
A new Organization chart will be obtained to Explain the reporting relationships and chains of command within the group.Each division functions relatively autonomously. Top managers as VP Responsible for the organization’s wellbeing and results. They set goals or performance objectives to guide all the activities that must be carried out if the organization is to accomplish its purpose.
(Skripak, S. J. 2016).
Decentralization means dispersal of authority among the lower levels of the administrative system. (Marume, S. B,2016).
Decentralization mechanism can be strengthened by the fact that decentralization provides a countervailing power to central decision-making, thereby creating a control and balance situation that reduces the possibility of uninformed and impractical central-level policies. Performance advantages can also be provided by decentralization policies in terms of reducing the probability of bottlenecks at the central level, thus increasing the overall system throughput power. Decentralization, as described above, can be related to improving output performance by improving both input and throughput performance. (Saltman, R, 2006).
The administrative performance is enhanced by eliminating delays and supporting faster Operation. It decreases the workload of the headquarters and thereby allows the highest levels to focus on critical issues. Problems such as the formulation of legislation, the analysis of major problems. Minimizing paper work at both higher and lower levels, it relieves the issue of contact fatigue in the company. Experiments in decision-making and execution by multiple units make it possible. Without involving the whole company to an unproven course of action. (Marume, S. B,2016).
In other hand we are taking some risk in decentralization As some disadvantages :
· the risk of sub-optimality as decentralized organizations concentrate on their own results rather than the organization as a whole.
· lack of organized steering impulses.
· inadequate diversity of practices and standards, especially in personnel management.
· decreased comparability and predictability at system level. (Marume, S. B,2016).