The Case Compose the letter called for in the following case, using  •       correct letter format (you can make up names and addresses) •       direct ("Main Idea First") organization •       reader access techniques (headings, lists, etc.) •       clear language and grammar (some of this case is written in poor or colloquial English).     The approximate length of your letter would be 1.

typed, BUT, I am not particularly concerned with the letter's length. Focus on demonstrating the principles mentioned above.  *You may choose to include a graphic in your letter (such as a table or a bar chart) but that is purely optional.    Situation:    You are a college co-op student working for the municipal health services, Fraser Valley Health Unit (FVHU), helping produce marketing and educational materials such as brochures, bus ads, and posters to educate the public about health issues.   For the past four years, the FVHU has undertaken a wide variety of educational initiatives with local shop owners, restaurants, and cafes to improve awareness of safe food handling and the nature and spread of diseases such as E. Coli and salmonella, etc.    These initiatives also included presentations to the main street business association (called International Avenue Business Association), and design and distribution of clear, precise brochures and posters on safe food handling practices.     For the past two years, in fact, your health unit was awarded special development funds for some of these initiatives from the provincial Ministry of Health. Also, for the past five years, the FVHU has performed lab tests of food from randomly selected shops and restaurants, testing the food samples for various bacteria.   Always looking for an opportunity to make the FVHU shine, you decide to look back on the lab records for the past five years, and you find that two of the bacteria counts have shown a steady decline.  For E. coli the reported results have been 2014, 5 units; 2015, 4 units; 2016, 3 units; and 2017, 2 units.  The guideline is < 3 units.  For staphylococcus the reported results have been 2014, 150 units; 2015, 120 units; 2016, 110 units; and 2017, 90 units.  The acceptable guideline is less than 100 units.  These organisms thrive with poor sanitation, an infected food handler, or unhygienic food storage conditions.    You decide to

do a

letter to the Ministry of Health outlining the results of this food testing in your health unit.  You want to connect the steady decline of dangerous bacteria to the educational initiatives on safe food handling you have all been working so hard on, and thank the Ministry for supporting these projects (and hopefully encourage the Ministry to continue to fund your organization's educational initiatives).   

Date: 24 July 2020

To,

Honourable Adrian Dix

Minister of Health,

Ministry of Health

Parliament Buildings, West Annex

Stn Prov Govt, Victoria, BC V8W 9E1

From,

John Doe,

Co-op student,

Fraser Valley Health Unit (FVHU),

Subject: The Ministry of Health's support for our educational initiatives on safe food  has led to the decline of dangerous bacteria

Dear Sir,

I would like to thank the Ministry of Health for supporting our initiatives to improve awareness of dangerous bacteria and safe food handling procedures among shops and restaurants in Fraser Valley. It was because of your unwavering support that we have been able to successful reduce the incidences of dangerous bacteria being found in ready to eat food. As a co-op student serving the municipal health services at Fraser Valley Health Unit, I feel proud to share our units achievements with you.

At FVHU I am able put my computer skills to good use as I assist in producing various education and marketing materials such as brochures, bus ads, and posters to educate the public about health issues. Our aim was to reduce the incidence of dangerous bacteria such as E. Coli and salmonella, etc., in outside food and thus prevent citizens from falling ill and in turn reduce the medical expenses for the council. To achieve this goal, we conducted a wide variety of educational initiatives among the shop owners, restaurants, and cafes in Fraser Valley over the past 4 years.

We educated them about the various procedures and best practices in safe food handling and how dangerous bacteria can grow and spread through unhygienic handling and storage, poor sanitation, an infected food handler, and improperly cooked or raw food.

We conducted periodic meetings with individual businesses in the town's main street i.e. International Avenue and also conducted presentations for the International Avenue Business Association, in order to make them feel it was a group effort and that we (i.e. them and us) needed each other's support to succeed. We also designed and distributed accurate and easy to understand brochures and posters on safe food handling practices, which they place in strategic locations such as the doors, kitchen cabinets, etc., within their establishments.

Over these past 5 years, FVHU also conducted lab tests for various bacteria on food samples from randomly selected shops and restaurants. The results of these tests have been encouraging and are included below for your reference.

For E. coli the reported results were as follows:

Year Units measured Guideline

2014, 5 units < 3 units

2015, 4 units < 3 units

2016, 3 units < 3 units

2017, 2 units < 3 units  

For staphylococcus the reported results were as follows:

Year Units measured Guideline

2014, 150 units < 100 units  

2015, 120 units < 100 units

2016, 110 units < 100 units

2017, 90 units < 100 units  

We measure our success not just through the completion of our mission but also through tests to check the outcome/results of our work; and the results above show that our campaign is effective in reducing the incidence of dangerous bacteria in Fraser Valley. While the FVHU team was fully committed to the campaign, the special development funds provided by your ministry for some of these initiatives enabled us to successfully complete our tasks. We sincerely thank you for the special development funds awarded to our health unit over the the past two years.

While our initial efforts have been successful, we cannot rest on our laurels, or else there may be a resurgence in cases of people falling ill from these dangerous bacteria. We at FVHU, are committed to continuing are education initiatives in Fraser Valley, but need the continued support of your ministry. We earnestly implore you to renew the award of special development funds to FVHU for the next two years, as it will generate a manifold return, through lesser sick people and consequently lower health care expenses for the government.

We once again thank you for your support and look forward to your continued patronage. Thank you!

Yours sincerely,

John Doe