Microsoft Access is a database Management System that allows users to save data for reference, reporting, and analysis. Access can also help users get beyond the limitations that come with using Excel or other spreadsheet software when managing huge volumes of data. Microsoft Excel is an excellent spreadsheet programme for keeping track of and processing small amounts of data. When preparing an important file for a client, a contact, or an executive, spreadsheets aren't appropriate for handling hundreds of records. The key benefits of using MS Access are:
Cost of development: One of the reasons why Microsoft Access is so popular is that it offers a less expensive alternative to larger database systems like Oracle or SQL Server. Oracle and other database management platforms are expensive to set up and maintain.
Easy-to-use: MS Access does not require Microsoft Access specialists to set it up. Like other Microsoft programmes, MS Access is simple to set up using the Windows Desktop Wizard. The Wizard will walk you through all of the features and set up a simple database in minutes.
Databases can be shared with ease: Multi-user features in MS Access allow users to share their database with up to 40 individuals at once. When stored in a shared location, the database can be accessed by up to 40 users at the same time. This means that if numerous users need to update or interact with the same database, they can each make changes or updates without losing the changes. In newer versions of Access, users may also construct a Web Application, which allows users to edit and change particular aspects of the same database through a web browser. Because of the widespread availability of Office software packages, users can easily share databases generated in Access as single-copy standalone databases.
Ready-to-use Templates and Wizards: Numerous database templates are available for MS Access that automate most of the widely used database functions, and users can download nutrition tracking database apps that are already completely working and only require data entry. MS Access includes pre-built template databases that can be downloaded from Microsoft's website. Access also includes wizards that break down the development of database items like forms, queries, and reports into step-by-step bite-sized portions, removing the problems of starting from scratch.
Extensive storage capacity: Microsoft Access allows users to store several GBs of data. An MS Access database, comprising all database objects and data, has a total size of 2 GB. MS Access is also available on a single Access app for multiple users.
Easy to import data: MS Access provides a range of tools under the “External Data” menu column for importing data from a variety of sources. Data from Word, Excel, and online browsers can be imported. Since all of the data is saved in the same location by Access, there is also an easy backup solution. It takes the same amount of time to import all of the collected data into MS Access as it takes to install Microsoft Access.
Software Integration: Ms Access is a Microsoft Office product that can be used in combination with other Microsoft products. Since Access is such a popular database system, other software developers are more likely to provide the ability to interface directly to Access than any other desktop database system.
User interface: MS Access has a sophisticated and appealing graphical interface that makes it ideal for database creation, maintenance, analysis, and reporting. Using all of the built-in Microsoft Access features, creating a simple User Interface can be easy. The design, style, and layout of the User Interface can also be changed to make it stand out from the crowd.